1. Acceptance of Terms
By accessing or using our Document Management System (DMS), you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions. If you do not agree with any part of these terms, you must not use our services.
2. Service Description
The Document Management System (DMS) is a web-based platform that allows users to securely upload, manage, share, and organize documents. The service includes but is not limited to:
2.1 Document Upload
Users can upload documents in various formats (PDF, Word, Excel, Images, etc.) with metadata for better searchability. All files undergo automatic virus scanning before upload.
2.2 Document Sharing
Users can share documents with registered DMS users or via public links with optional security measures like passwords and expiration dates.
2.3 Versioning
The system maintains multiple versions of documents, allowing users to track changes and restore previous versions when needed.
2.4 Archiving
Users can move documents to archive storage while maintaining accessibility and searchability.
2.5 Multi-language Support
The system interface is available in multiple languages including English, Hindi, Gujarati, French, Spanish, and German.
3. User Responsibilities
As a user of our DMS, you agree to:
- Provide accurate and complete registration information
- Maintain the confidentiality of your account credentials
- Not upload any content that violates intellectual property rights
- Not use the service for any illegal or unauthorized purpose
- Not upload malicious software or content that could harm the system
- Comply with all applicable laws and regulations
Important: You are solely responsible for all activities that occur under your account and must notify us immediately of any unauthorized use.
4. Intellectual Property
All intellectual property rights in the DMS platform and its content are owned by or licensed to us. You retain ownership of the documents you upload but grant us a worldwide, royalty-free license to store, display, and process your content solely for providing the service.
5. Privacy and Data Protection
We are committed to protecting your privacy and personal information. Our Privacy Policy explains how we collect, use, and protect your data. By using our service, you consent to such processing.
5.1 Data Security
We implement appropriate technical and organizational measures to protect your data, including encryption (HTTPS, AES) and secure token-based authentication.
5.2 Audit Logs
We maintain audit logs of all document activities (upload, edit, share, delete) for security and compliance purposes.
6. Termination
We may suspend or terminate your access to the DMS at any time without notice if you breach these Terms. Upon termination, your right to use the service will immediately cease.
7. Disclaimer of Warranties
The DMS is provided "as is" and "as available" without any warranties of any kind, either express or implied. We do not guarantee that the service will be uninterrupted, timely, secure, or error-free.
8. Limitation of Liability
To the fullest extent permitted by law, we shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use or inability to use the DMS.
9. Changes to Terms
We reserve the right to modify these Terms at any time. We will provide notice of significant changes through the service or via email. Continued use after changes constitutes acceptance of the modified Terms.
10. Governing Law
These Terms shall be governed by and construed in accordance with the laws of the jurisdiction where our company is established, without regard to its conflict of law provisions.
11. Contact Information
If you have any questions about these Terms, please contact us at:
Email: legal@dmscompany.com
Address: 123 Business Avenue, Suite 456, Tech City, TC 78901